Job offer: Project Secretary

Our Japanese Construction Company client is seeking a skilled Project Secretary to join their team. Please see the details below:

Qualifications:

• Bachelor's degree in administration/management is highly preferred
• Have minimum 2 years of experience as GA/Project Secretary
• Having experience in Engineering or Construction site/Construction Business is advantage
• Familiar with Car, Accomodation, Working Permit arrangement
• Proficient with Microsoft Office
• Proficient in English (verbal and communication)
• Proficient in Japanese is advantage
• Highly initiative
• High level of confidentiality and ethics required

Responsibilites:

• Provide and distribute Minute of Meeting and meeting summary 
• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Conduct and Initiate meeting schedule and schedule arrangement of party involved
• Arrange various important information and documents required by related working area
• Provide support to the working area in sending message, memos and documents to all staff
• Sort and prioritize incoming information, requests and communicate them accurately
• Handle confidential documents and ensuring they remain secure
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Other secretarial tasks as instructed by direct superior